INFOTRON
Sourcing Manager for Clinical Devices and Health Services

remote • GBR • unknown • Не указана
**Main purpose of the job**

The Sourcing Manager for Clinical Devices and Health Services will provide procurement advice and delivery of procurement activities. The job holder will work with a wide range of stakeholders in Clinical Directorates, Research and Innovation, North Thames Genomics Hub. The job holder will use competitive tendering and leverage the Provider Selection Regime for health services to deliver value for money for the Trust. They will also advice on Standing Financial Instructions and Scheme of Delegation to ensure these are appropriate understood and implemented. Delivery of savings working collaboratively with stakeholders will be an integral part of the role.

**Key working relationships**

Internal:

·      All clinical directorates

·      Research and innovation

·      Pharmacy (excluding medicines)

·      North Thames Genomics Hub

·      Cells and Gene Therapy Facility

·      Gender Development Hub

·      Finance

External:

·      Partners Procurement Services (PPS)

·      Main framework providers to NHS

·      Networks of procurement experts in clinical devices and health services across West and North London ICS and wider NHS.

**Main duties and responsibilities:**

**Sourcing and Procurement:**

·      Responsible for a large and complex portfolio of procurement projects and contracts, across a wide range of categories of spend including complex and unique clinical requirements.

·      Negotiation of complex contracts with a wide range of suppliers including medical suppliers of devices and services and other NHS Trusts.

·      Analyse supply markets to understand trends, risks, and opportunities.

·      Assess business needs and recommend market engagement approaches following NHS guidelines for use of specific framework suppliers.

·      Promote innovation and competition to improve contract outcomes.

·      Conduct benchmarking and market research to support sourcing decisions.

·      Lead supplier engagement across procurement stages, including during market engagement

·      Carries out complex procurements for high value contracts, develops appropriate evaluation methods

·      Provide insights on markets and supplier behaviours to help shape procurement approaches

·      Manage all stages of procurement in Atamis:

\-  Market warming and supplier engagement

\- Tender preparation and execution

\- Evaluation and clarification

\- Supplier selection and contract documentation

\- Contract sign-off and supplier feedback

·      Own procurement projects from initiation to completion.

·      Manage multiple procurement projects prioritising to maximise the benefits for the Trust.

·      Use data to support the development of categories strategies

·      Promote the use of NHS Terms and Conditions and wider government terms to remove the need to sign supplier’s contracts.

**Contract & Supplier Management**

·      Responsible to develop contract documentation and obtain approval for new contracts from Finance, Director of Procurement and Executive Directors.

·      Enable mobilisation planning to contract managers and ensure continuity post contract award.

·      Monitor contract performance for high value / complex contracts working with contract managers to hold suppliers to account using all contract levers.

·      Advice contract managers on contract performance and support in situations of under-performance

·      Manage contract changes, ensuring value for money and compliance with Procurement Act 2023.

·      Keep contract register in Atamis up to date, ensuring all contracts are regularly signed and saved, including all agreed contract modifications.

**Compliance and savings**

·      Implement procurement policies ensuring compliance with Standing Financial Instructions (SFIs) and Scheme of Delegation (SoD)

·      Provide regular feedback on SFIs and SoD and contribute to continuous improvement of internal policies and processes.

·      Provide advice to stakeholders on Standing Financial Instructions and Scheme of Delegation ensuring compliance with them

·      Support internal stakeholders to resolve queries on requisitions and purchase orders by collaborating effectively with PPS.

·      Ensure compliance with Provider Selection Regime (PSR), Procurement Act 2023, Public Procurement Regulations 2015, if this relevant and wider government and NHS procurement policies.

·      Deliver measurable cashable savings and cost avoidance, leading a programme of savings to meet annual targets of at least 4% of contract portfolio.

·      Use financial and procurement data to drive categories strategies and savings including Spend Comparison Services, Advice Inc, NHS Supply Chain data intelligence.

·      Work with NHS Supply Chain and Clinical Procurement Specialist to deliver cost savings in clinical supplies.

·      Ensure compliance with waiver process and rules working collaboratively with stakeholders to prevent single tender actions.

·      Challenge and influence stakeholders to drive legal compliance and value for money, ensuring procurement is involved at the beginning of the process.

**Stakeholder Engagement and Collaboration**

·      Build strong relationships with internal stakeholders in the relevant area

·      Take a proactive approach to identify sourcing and procurement needs, using contract register and by keeping regular contact with stakeholders.

·      Collaborate with stakeholders to align procurement with operational needs.

·      Collaborate with PPS colleague operating as one seamless team.

·      Act as escalation for approvals of Purchase Orders, liaising with PPS to ensure the purchase to pay system and process in GOSH operates smoothly.

·      Take a constructive approach to overcome issues and challenges, taking ownership of delivery.

**Line management and coaching responsibilities**

·      Line and performance manage and/or supervise one or more procurement officers ensuring adequate workload and the achievement of agreed objectives

·      Provide day to day direction to procurement officers

·      Educate internal stakeholders on procurement legislation and best practices

·      Take the lead to enhance the procurement capabilities of the organisation via delivering formal training and by upskilling on the job

·      Responsible to communicate Standing Financial Instructions and procurement legislations to non-procurement specialists across the Trust, ensuring legal compliance and reducing the risk of legal proceedings.

·      Responsible for recruitment and onboarding of junior staff.

This job description is intended as an outline of the areas of activity and can be amended in the light of the changing needs of the service and will be reviewed as necessary in conjunction with the post-holder.