Senior Coordination Officer (SGCP)(P5)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Concepts and Planning (SGCP) is responsible for the development and promotion of safeguards concepts, approaches and policy at the facility and State level; the development and provision of safeguards training for staff and Member States; strategic planning and the development of resource mobilization priorities; the coordination of Member State Support Programmes and associated research and development activities; and the implementation of the quality management system of the Department.

Main Purpose

Reporting to the Director, the Senior Coordination Officer (SGCP) leads and coordinates divisional programme planning; monitoring and evaluation; financial resource management; governance processes and institutional reporting activities; and strategic and improvement initiatives to support the effective delivery of the Division’s mandate and priorities. The Senior Coordination Officer promotes cross-divisional and departmental collaboration and quality management activities, ensuring the coherent integration of divisional activities while promoting harmonized approaches, and supporting effective decision-making through analysis, coordination and oversight of key programme and management processes.

Role

The Senior Coordination Officer (SGCP) is: (1) an expert analyst, developing, reviewing and evaluating divisional procedures, frameworks, management processes and strategic documentation; (2) a coordinator, serving as the divisional focal point for programme delivery, strategic initiatives, improvement projects and cross-divisional actions; (3) a facilitator ensuring effective coordination, integration and follow-up of activities within the Division and across the Department; (4) an adviser to the Director, management, and divisional staff, providing expert guidance and direction on strategic initiatives and objectives; and (5) a collaborator with internal and external stakeholders on programme delivery, quality management, process improvements and good practices.

Functions / Key Results Expected

Act as the divisional focal point for the planning, coordination, oversight and effective delivery of the Division’s programme of work.

Lead and coordinate strategic initiatives and improvement projects involving SGCP and other Divisions within the Department, ensuring effective stakeholder engagement, implementation, tracking, and timely delivery of project objectives.

Coordinate, plan, analyse, evaluate and oversee reporting on programme and budget activities, including maintaining oversight of financial planning, budget implementation, expenditure monitoring and reporting processes.

Plan and monitor programme delivery and resource utilization to support effective implementation of divisional priorities and objectives.

Develop, implement and assess frameworks, indicators and evaluation processes, including coordinating reporting activities and promoting innovative approaches to streamline, harmonize and strengthen internal planning and execution processes.

Represent the Division on departmental and/or IAEA committees, coordinating divisional contributions and ensuring timely communication and follow-up of relevant actions and decisions.

In close collaboration with the Section for Safeguards Programme Coordination, develop and implement communication approaches and reporting strategies to enhance the understanding and visibility of the Division’s activities and strengthen alignment of SGCP priorities with departmental objectives.

Act as Divisional Quality Manager and ensure the consistent implementation and maintenance of quality management standards, processes and good practices across the Division.

Provide expert advice and guidance to colleagues in the Division regarding improvements in the effectiveness, efficiency and consistency of safeguards implementation.

Competencies and Expertise

Core Competencies (Competency Framework)

**Name Definition

**Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

**Name Definition

**Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.

Commitment to continuous process improvement Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.

Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

**Required Expertise

****Function Name Expertise Description

**Management and Programme Analysis Analytical Writing Skills Excellent analytical and presentation skills ...

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