Accounting Specialist / Project Accountant

We are seeking a detail-oriented and highly organized Accounting Specialist / Project Accountant to join our Finance and Accounting team. This position will play an important role in supporting the firm's day-to-day accounting operations, with primary responsibilities in accounts payable, accounts receivable, project billing, and general accounting administration.

The ideal candidate is proactive, collaborative, and comfortable managing multiple priorities in a deadline-driven environment. This individual will work closely with the accounting team, project managers, and other internal stakeholders to support accurate financial reporting, timely project invoicing, and effective financial operations across the firm.

Key Responsibilities

Accounts Payable

• Process vendor invoices, employee expense reports, and consultant invoices accurately and in a timely manner.
• Review invoices for appropriate coding, approvals, supporting documentation, and compliance with company policies.
• Assign appropriate general ledger accounts, project numbers, and expense classifications.
• Coordinate invoice approvals with project managers and department leaders.
• Prepare and process vendor payments, including checks, ACH, and electronic payments.
• Reconcile vendor statements and resolve discrepancies or outstanding invoice issues.
• Maintain accurate vendor records and respond to vendor inquiries.
• Assist with monitoring accounts payable aging and managing payment schedules.

Accounts Receivable

• Monitor outstanding client balances and maintain accu...

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