Senior Administrative Analyst/Administrative Analyst Trainee 1/2 (NY HELPS)

Description

Duties Description

Under the direction of the Project Manager 3, the incumbent will be responsible for the day-to-day oversight of operational compliance, regulatory compliance, and required regulatory operations. Job duties include but are not limited to:

• Oversees compliance for licensed lottery courier services, including monitoring status, reporting noncompliance concerns, liaising with providers, as well as reviewing service reports, applications, and license renewal documentation.
• Responsible for lottery marketing budget updates, tracking and reporting to ensure it is properly coded and current at all times. Responsible for preparing and presenting database generated budget and/or spending reports. Enters and maintains budget data in the Access database. Ensures accurate data entry and invoice authorization coding.
• Oversees sales agent collections program. Ensures collection activities/processes are properly documented and tracked. Maintains all collections related information.
• Communicates with the Attorney Generals Collections office as needed to provide required information for sales agent collections.
• Ensures accuracy of weekly net remittance documentation.
• Maintains accurate, organized and current records on courier services, marketing budget status, sales agent collections, and net remittances.
• Develops work plans for assigned projects, prepares reports, communicates with stakeholders, and tracks status.
• Authors and updates role-specific procedure manuals and workflows to streamline daily operations and ensure business continuity.

Qualifications

Minimum Qualifications

Permanent Qualification: Candidates must currently be a permanent Senior Administrative Analyst; OR

Eligible List Appointment: For appointment to a two-year traineeship leading to a Senior Administrative Analyst, SG-18: Reachable for appointment from one of the following eligible lists: the Gaming Commission Public Administration Traineeship Transition Program (PATT) or current Professional Career Opportunities (PCO) OR

Transfer Qualification: Candidates must be a current New York State employee eligible for transfer via Section 70.1, 52.6, or 70.4 of the Civil Service Law.

Open To The Public

Minimum Qualifications for Senior Administrative Analyst:

• Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations...

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