Associate Project Manager (Austin Facilities Management)

About This Position

Austin Facilities Management is seeking a highly motivated and detail-oriented Associate Project Manager to support the planning, coordination, and implementation of a variety of projects that advance organizational goals and operational excellence. This position plays a key role in managing project activities, coordinating with internal departments and external partners, monitoring schedules and budgets, and ensuring projects are completed within established scope, quality, and timeline expectations.

The ideal candidate is a skilled communicator and problem solver who can effectively manage competing priorities, build collaborative relationships, and navigate complex project challenges. Working under general supervision, the Associate Project Manager will assist with project planning, contract administration, risk assessment, stakeholder engagement, and performance monitoring while helping drive successful project outcomes.

Job Description:

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Associate Project Manager

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Purpose:

Under general supervision, this position performs responsible and professional work by planning, developing, and implementing project efforts that utilize solutions for one or more small- to medium-sized or moderately complex projects. This position serves as liaison with contractors, consultants, and departments.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Manages and coordinates projects and activities between members of the management team, various departments, public agencies, and/or private sector representatives.
• Develops methods, procedures, and quality objectives including metrics for assessing progress; and utilizes established project standards, procedures, and quality objectives.
• Develops detailed project plans and schedules, monitors progress, analyzes information and reports, and revises the schedule, as necessary.
• Assists or leads, as necessary, in the management of the selection process and administers consultant services, including negotiating contract terms and fees, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc.
• Conducts project kickoff meetings, communicates roles and project expectations, and ensures project team members have the tools and training required to perform effectively.
• Provides work direction and leadership to assigned projects including scheduling, assignment of work, and review of project efforts.
• Monitors project milestones and critical dates to identify potential risk to project schedule; identifies ways to resolve schedule issues; keeps management current on any changes.
• Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates.
• Assesses variances from the project plans; gathers metrics and develops and implements changes as necessary to ensure that the project remains within specified scope and is within time, cost, and quality objectives.
• Provides technical advice and assistance to City management, field personnel, contractors, etc.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership and/or supervision to assigned employees or project management.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of project accounting and the principles/practices of project management.
• Knowledge of design principles, practices, and procedures; and estimating techniques.
• Knowledge of budget policies and principles.
• Knowledge of contract policies and procedures.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Skill in evaluating contract agreements.
• Skill in negotiating with various audiences to accomplish objectives.
• Skill in written and oral communications including public presentations.
• Skill in completing projects within the required scheduling, and the ability to make prompt decisions and develo...

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