Administrative Assistant

Bring your energy to Aggreko as Administrative Assistant based in Dubai

You will support the smooth deployment of manpower and day-to-day administration, working closely with the Project Coordinators, Service Team Leads, external contractors and company staff.

What you’ll do as Administrative Assistant :

• Provide comprehensive administrative and logistical coordination for Aggreko projects and events across the Middle East region.
• Prepare and coordinate comprehensive travel arrangements for internal employees and contractors, including flights, accommodation, visa applications, and transportation.
• Serve as a primary point of contact for subcontractors, coordinating their availability and extending project engagement offers upon instruction of the Planning Manager.
• Raise requisitions for project materials, services, and equipment in Aggreko's procurement system, adhering to Aggreko compliance regulations.
• Manage Purchase Orders (POs) accurately and promptly based on Goods Receipt Notes (GRNs) to reflect actual deliveries and services.
• Maintain frequent and efficient communication with internal stakeholders (e.g., Operations, Procurement, HR, finance) and external st...

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