Administrative Assistant 3 - Learning Commons

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or [humanresources@tmcc.edu](mailto:humanresources@tmcc.edu).

Job Description

The TMCC Learning Commons is seeking an organized, collaborative, and detail-oriented Administrative Assistant 3 who enjoys working in a dynamic environment and managing a variety of responsibilities. Reporting to the Associate Dean of the Learning Commons, this position serves as a key administrative and fiscal resource for the Learning Commons and supports the day-to-day operations of its programs and services.

Join the TMCC Learning Commons team and play an important role in supporting student success across the College! The Learning Commons brings together the Elizabeth Sturm Library, Tutoring and Learning Center, and WebCollege to provide essential academic resources and support for TMCC students, staff, faculty, and community members.

The Administrative Assistant 3 provides administrative, fiscal, and operational support to the Associate Dean and the Learning Commons, including the Elizabeth Sturm Library, WebCollege, Tutoring and Learning Center, and the part-time faculty support office and workspace.

The ideal candidate will enjoy working with people, managing multiple priorities, solving problems, and helping an organization run effectively. From managing budgets and coordinating purchasing to supporting assessment, grants, events, communications, and special projects, this position offers an opportunity to contribute meaningfully to a team committed to student learning, access, and success.

Essential Duties and Responsibilities:

Administrative and Operational Support

• Provide primary administrative support to the Associate Dean and centralized support for Learning Commons operations.

• Coordinate calendars, meetings, correspondence, reports, records, projects, deadlines, and special initiatives

• Prepare reports, presentations, spreadsheets, meeting materials, and other administrative documents.

• Serve as a liaison among the Library, TLC, WebCollege, part-time instructors, College offices, vendors, and external partners.
• Assist with strategic planning, program review, annual reporting, events, and other Learning Commons initiatives.
• Coordinate employee travel, conference registrations, reimbursements, and professional development documentation.

• Track travel and professional development expenditures against appropriate budgets.
• Coordinate Learning Commons events.

• Assist with facilities, technology, equipment, supplies, and work orders.

Fiscal Management, Budgets, Procurement and Contracts

• Maintain and monitor operational budgets for the Learning Commons.

• Maintain financial records; monitor expenditures, balances, encumbrances, and commitments; reconcile accounts; and prepare budget status reports.

• Assist with annual budget development, fiscal planning, projections, and year-end processes.

• Process and track requisitions, purchase orders, invoices, reimbursements, and other fiscal transactions.

• Coordinate purchasing and procurement of supplies, equipment, technology, software, databases, instructional resources, and services.

• Track contracts, subscriptions, software licenses, memberships, vendors, costs, and renewal dates.

• Maintain a contract/subscription renewal calendar and coordinate procurement and renewal documentation.

Grants, Assessment and Reporting

• Provide administrative and fiscal support for grants, special allocations, and other designated funding.

• Track grant budgets, expenditures, deadlines, purchasing, and supporting documentation.
• Gather, organize, maintain, and report data for the Learning Commons programs and services.
• Assist with annual reports, strategic plan updates, program reviews, grant reports, assessment activities, accreditation, and institutional reporting.

• Prepare spreadsheets, tables, charts, graphs, and summary reports and maintain historical data for trend analysis.

Department and Personnel Support

• Assist with recruitment, interview scheduling, onboarding, personnel documentation, employee records, and related processes.
• Coordinate workspace, supplies, and communications,
• Pro...

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