Project Accountant

The Project Accountant is responsible for managing the day-to-day accounting and financial activities of assigned construction projects at Dellbrook. This role oversees project-related accounts payable, job cost accounting, budget reviews, requisition preparation, accounts receivable, and financial documentation to ensure accurate and timely reporting throughout the project lifecycle.

Working closely with Project Managers, Project Executives, and the Accounting team, the Project Accountant serves as a key financial resource to project teams, providing guidance and support in monitoring project costs, maintaining accurate financial records, and identifying potential discrepancies. This position is responsible for ensuring compliance with Company policies and procedures while supporting effective financial management, project closeout, and continuous improvement of accounting processes.

Responsibilities

Accounts Payable

• Collect, review, cost code, and process project-related invoices in Timberline, ensuring appropriate approvals and compliance with Company policies and procedures.
• Prepare weekly accounts payable reports and provide project-level cash flow information to support financial planning and payment scheduling.
• Process weekly check runs based on Project Manager approvals and established payment procedures.
• Respond to subcontractor and vendor inquiries in a timely and professional manner, resolving payment discrepancies and outstanding issues.
• Maintain accurate vendor records and supporting documentation.
• Track and maintain subcontractor lien waivers to ensure required documentation is received and properly recorded.
• Prepare use tax reporting and supporting documentation as needed.
• Review and reconcile vendor statements, identifying discrepancies and coordinating necessary corrections.
• Manage special payment arrangements, including monitoring payment terms and joint check agreements in accordance with Company procedures.

Job Cost Accounting and Financial Management

• Review project cost code activity and job cost detail reports to ensure accurate allocation and recording of project expenses.
• Assist with project budget preparation and conduct regular budget reviews with Project Managers.
• Review monthly committed cost reports to identify discrepancies, outstanding commitments, and potential financial concerns.
• Prepare project requisitions and related billing documentation as needed.
• Process accounts receivable transactions and monitor outstanding project...

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