Administrative Assistant
Job Purpose
Provide centralized administrative and business support to the Head of Department and 321Sports management team, ensuring efficient coordination, accurate documentation, timely follow-up and smooth day-to-day venue operations. Support procurement, booking-system administration, events, reporting and wider operational requirements in accordance with Modon policies and procedures.
1\. Management Team Support
- Provide daily administrative support to the Head of Department and all 321Sports management functions.
- Draft, format and organize correspondence, memos, presentations, meeting agendas, minutes and management reports.
- Coordinate calendars, meetings, internal requests, approval routing and follow-up action trackers.
- Handle management documents and sensitive information with professionalism and discretion.
2\. Procurement, Vendor and Finance Administration
- Prepare and track purchase requisitions, quotations, supplier records and approvals in the relevant systems.
- Follow up on purchase orders, deliveries, service confirmations, invoices and payment queries with relevant teams.
- Maintain accurate purchasing, contract, supplier and expenditure trackers; escalate delays or discrepancies.
- Support routine stock, office supply and operational purchasing requests within approved procedures.
3\. Booking System and Venue Administration
- Support booking-system administration, facility schedules, booking records, authorized amendments and data updates.
- Coordinate with Operations, Front of House and Finance to verify bookings, payment records and reporting discrepancies....
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