Admin & Executive Assistant

The Admin & Executive Assistant plays a key role in ensuring the smooth and efficient administration of the organization. This role is responsible for managing office administration, coordinating facilities and vendor-related activities, maintaining records and documentation, supporting employee and visitor needs, and ensuring compliance with company policies and procedures. The candidate also supports administrative process improvements to enhance operational efficiency and workplace effectiveness.

Key Responsibilities

• Manage administrative and receptionist duties in accordance with the defined KONE Business Services (KBS) administration scope and task requirements.
• Provide administrative and operational support to ensure the smooth and efficient running of office operations and facilities.
• Coordinate procurement and financial administration activities, including PR, PO, GR, invoice processing, payment follow-ups, and vendor management.
• Manage office facilities, assets, access controls, workplace safety, maintenance requests, and visitor arrangements.
• Coordinate employee and visitor-related administrative activities, including onboarding, travel arrangements, hotel bookings, office supplies, and company merchandise.
• Support company events, town halls, employee engagement initiatives, and internal communications through effective coordination and logistics management...

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