Commissioning Team Administrator
Job Title: Commissioning Team Administrator
Location: Dublin office supporting Ireland and Europe
Type: Permanent
Reporting to: European Commissioning Manager
About the Role
Provide organised, reliable administrative support to the European Commissioning Manager, Remote Commissioning Manager and Engineering Leads. Help engineers arrive at each job with the right information, travel arrangements and documentation, and keep team schedules, records and follow-up actions current.
The role supports Building Management System (BMS) commissioning across multiple projects, including data centre and pharmaceutical environments with detailed evidence and handover requirements. Work priorities are agreed with the European Commissioning Manager.
About Us
At Standard Control Systems, we partner with leaders in data centres, pharmaceutical companies and commercial sectors to optimise building performance. With over 40 years of experience, we deliver reliable Building Energy Management Systems tailored to each client’s requirements and support long-term partnerships throughout the life of their buildings.
Key Responsibilities
Labour scheduling and lookahead support
- Maintain commissioning labour schedules and rolling lookaheads through the company’s internal app, updating approved assignments, availability, leave, training and travel commitments.
- Collect and chase project requirements and progress updates from Project Managers and senior engineers. Record required dates, duration, location, skills, certifications and site readiness information.
- Prepare information for labour meetings, flag clashes, missing information and forecast resource gaps, and communicate agreed changes promptly. Refer allocation and priority decisions to the responsible manager.
Travel and mobilisation administration
- Coordinate flights, accommodation, hire cars and transfers with the existing office or travel booking team, obtaining approvals and arranging bookings within delegated authority.
- Issue clear itineraries and site contact details; check travel times against start dates, inductions and engineer rotations. Track changes, cancellations and outstanding confirmations.
- Arrange site inductions and access requests, collect required personnel and device information securely, and chase confirmations before mobilisation.
- Maintain visibility of required safety certificates and expiry dates, coordinating renewals with the appropriate safety or training team and escalating any gap affecting deployment.
Document control and engineer readiness
- Maintain orderly project folders, document registers, rev...
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