Vice Chair of Administration, Family Medicine

**Department Overview

**The Department of Family Medicine is a nationally recognized academic program dedicated to advancing primary care, education, research, and patient service across Oregon and beyond. These honors come as the result of work by 200 + faculty members and nearly 300 volunteer faculty physicians across the state. ( Department of Family Medicine | OHSU ).

Faculty and residents provide care in six locations in the Portland metro area, Scappoose, and Klamath Falls. Each clinic is a certified Patient-Primary Care Medical Home, using a cooperative, team-focused approach to care for patients' needs.

Function/Duties of Position

The Vice Chair of Administration (VCA) provides executive leadership and operational oversight for a large, complex, multi-mission academic department encompassing clinical care, research, and education programs across multiple locations. Serves as the chief administrative partner to departmental leadership, translating strategic priorities into operational execution while ensuring financial sustainability, regulatory compliance, workforce effectiveness, and program excellence.

Leads a team of directors, managers, and administrative professionals with responsibility for departmental operations, fiscal management, clinical services, research administration, educational programs, faculty affairs, and human resources. Establishes strategic direction, drives organizational performance, and collaborates with university, health system, and external partners to advance departmental goals.

Key ResponsibilitiesStrategic Leadership & Organizational Management

• Provides overall administrative leadership for a complex department with broad institutional impact.
• Develops and executes strategic and operational plans that support departmental, school, and university objectives.
• Advises departmental leadership on operational, financial, and organizational matters.
• Leads initiatives that address complex challenges and drive continuous improvement across clinical, research, and academic missions.
• Builds and maintains strong relationships with internal and external stakeholders, affiliated institutions, hospitals, and community partners.

Financial Management & Business Operations

• Directs all departmental financial operations, including budgeting, forecasting, financial planning, and resource allocation.
• Oversees management of diverse funding sources, including institutional funds, grants, contracts, gifts, clinical revenue, and endowment resources.
• Develops and maintains comprehensive multi-year business plans aligned with strategic priorities.
• Ensures strong financial controls, compliance with audit requirements, and stewardship of departmental resources.
• Evaluates the financial feasibility of new programs and initiatives and negotiates agreements to maximize financial performance.

Clinical Operations Management

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