Project Manager

Position Summary

Pioneer is seeking an adaptable, detail-oriented Project Coordinator to join our team. In this role, you will act as a central execution hub, driving cross-functional initiatives across marketing, sales, and internal operations while actively helping to establish and mature Pioneer’s internal project management standards. Your primary ongoing operational portfolio will be the end-to-end planning and logistical execution of Pioneer’s global conferences and trade shows. In addition, you will champion operational excellence by establishing Project Management (PM) templates and governance, documenting core business standard operating procedures (SOPs), and turning customer/vendor survey feedback into measurable business improvements.

Key Responsibilities

Cross-Functional Project Coordination & PM Function Development

• Help build, formalize, and scale the project management function at Pioneer by recommending, designing, and rolling out standardized PM templates (e.g., project charters, work breakdown structures, risk registers, and status dashboards).
• Evaluate, implement, and maintain project management tools and methodologies to establish consistent ways of working across departments.
• Lead the planning and execution of projects across all departments.
• Collaborate with internal stakeholders to define project scopes, align deliverables, build realistic schedules, and track key milestones.
• Facilitate project kickoff, status, and debrief meetings, documenting clear action items, tracking deliverables, and holding cross-functional team members accountable.
• Identify project bottlenecks, proactively resolve logistical challenges, and provide regular progress updates to Business Operations leadership.

Process Documentation & Governance

• Collaborate with cross-departmental leads to capture, map, and standardize existing workflows, operational handoffs, and business routines.
• Author, format, and maintain clear, accessible Standard Operating Procedures (SOPs) and workflow diagrams, where applicable.
• Assist in the maintenance of a governance framework to ensure documentation is systematically reviewed, version-controlled, and audited on a regular cadence.
• Monitor team adherence to established operational processes, identifying compliance gaps, redundancies, or bottlenecks, and recommending optimizations.
• Collaborate with the Quality team to maint...

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