Event Manager, Upper Bound

“Our next Event Manager is someone who loves supporting their peers and obsesses over the attendee experience. It’s an exciting time as we scale Upper Bound, and your sharp attention to detail will be key in sharing our mission of ‘AI for good and for all’ with a distinctly ambitious, approachable, and authentic touch”

• Stephanie Enders | Chief Delivery Officer

About The Role

Reporting to the Chief Delivery Officer, the Event Manager, Upper Bound owns the end-to-end planning and delivery of the Upper Bound conference. Working with a high degree of independence, this position builds and runs the conference plan, timeline, and budget, and makes day-to-day decisions to keep the event on track, escalating only decisions that require leadership input.

The Event Manager, Upper Bound collaborates closely with teams across Amii and with a network of external vendors, venues and partners to deliver a conference that runs smoothly, meets its goals, and produces clear insights that make each year’s Upper Bound better than the last.

The position focuses on achieving excellence in four main accountabilities:

• Conference Planning & Production: Lead the full planning cycle for Upper Bound, from venue and vendor management to run-of-show and on-site delivery, ensuring the conference meets its goals, timeline and budget.
• Speaker & Program Logistics: Manage the logistics, communication and on-site support that give every Upper Bound speaker a seamless experience, working with the program team to bring the agenda to life.
• Attendee, Sponsor & Partner Experience: Deliver a well-organized, welcoming and accessible experience for every attendee, sponsor, exhibitor and partner, from registration to the final session.
• Event Evaluation & Continuous Improvement: Measure the success of each Upper Bound, report results, and turn lessons learned into a stronger plan for the next conference.

Key Responsibilities

Required Skills / Expertise

Conference Planning & Production

• Builds and owns the master plan, critical path and timeline for Upper Bound, keeping all workstreams on schedule from kickoff through post-event wrap-up
• Owns the conference budget, tracks spending against it, and oversees vendor sourcing, negotiation and contracting
• Secures venues, catering, audiovisual, production, décor, signage, security and other event suppliers, and obtains necessary permits, licenses and i...

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