Manager Commercial Meetings & Marketing Operations

Location:  This position may be performed remotely but requires the flexibility and willingness to travel as needed.

The Opportunity

Praxis is seeking a proactive, highly organized Manager of Commercial Meetings & Marketing Operations to support Marketing and the broader Commercial organization. This hands-on role coordinates departmental operations, employee and partner onboarding, and internal meetings and events. You’ll partner with IT, Finance, the People Team, Procurement, and external agencies to keep priorities moving and deliver on commitments.

You bring ownership, sound judgment, and strong project management skills to independently manage competing priorities and follow through. Resourceful, adaptable, and service-minded, you anticipate needs, build practical processes, and use AI-enabled tools to improve how teams work. You’re equally comfortable improving workflows and jumping in to handle the details.

Primary Responsibilities

• Assist HCP Leads with Speaker Bureau scheduling, communications, contracting, payment documentation, travel, vendors, and reconciliation, following established compliance processes and approvals. Back up RAPID (Veeva) program setup, contracting, engagement, and maintenance.
• Own the marketing materials publishing portal and inventory of promotional materials, giveaways, and exhibit assets. Coordinate replenishment, shipping, returns, and event reconciliation; maintain budget and compliance records and secure required rush-shipping approvals.
• Coordinate congress agencies and vendors, including scopes, timelines, quality, and deliverables. Track purchasing, invoices, forecasts, and reconciliations with Finance and Procurement; escalate material budget and contract decisions for approval.
• Coordinate cross-functional projects, track milestones and commitments, and address operational gaps. Maintain SOPs, templates, trackers, and shared resources; use AI-enabled tools to improve workflows within company privacy, security, and review requirements.
• Coordinate employee and partner onboarding, including introductions, training, access, and guides. Partner with IT and system owners on ongoing equipment, license, and platform needs, tracking issues through resolution while IT retains technical and security ownership.
• Coordinate departmental calendars and Commercial meetings and events, including invitations, agendas, registration, attendee communications, travel, venues, vendors, budgets, materials, onsite logistics, and action-item follow-up. Support larger events and congresses, including individual meeting scheduling.
• Independently manage assigned work, adapt to shifting priorities, and provide hands-on support for urgent requests, ...

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