Project Manager, Senior - Audit Operations

Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range: $95,000 - $105,000 per year; offer dependent on experience

Reporting to the Assistant Vice President of Financial Aid Services, the Project Manager, Senior works closely and collaboratively with stakeholders across Financial Aid and Scholarship Services to plan, organize, and manage the department’s project portfolio. The position identifies and coordinates resource needs and aligns the efforts of involved parties to ensure the timely delivery of project outcomes in accordance with established requirements and project sponsor expectations.

With primary responsibility for coordinating concurrent aid-year cycles and operational initiatives arising from regulatory, compliance, audit, and institutional requirements, the Project Manager, Senior develops and maintains project plans, integrated schedules, and milestones and establishes clear ownership and accountability for deliverables. The position monitors progress, facilitates project meetings, follows up with responsible parties, tracks risks, issues, dependencies, and decisions, and provides leadership with timely visibility into project status, resource constraints, and matters requiring escalation.  The Project Manager, Senior also coordinates annual compliance audit activities across Financial Aid and Scholarship Services teams and university partners, including audit schedules, documentation requests, evidence tracking, status reporting, issue escalation, and corrective-action follow-up.

Essential Duties:

• Develops and maintains project plans and integrated schedules that define approved project scope, objectives, deliverables, milestones, dependencies, timelines, and responsible parties.
• Maintains a portfolio-level schedule for concurrent aid-year cycles and operational initiatives arising from regulatory, compliance, audit, and institutional requirements; identifies scheduling conflicts, resource constraints, and cross-project dependencies.
• Coordinates and supports annual compliance audits across Financial Aid and Scholarship Services teams by developing audit schedules, identifying documentation requests and responsible parties, tracking evidence and response deadlines, facilitating status reviews, and escalating risks, delays, and unresolved items.
• Coordinates implementation of audit recommendations, corrective action plans, control enhancements, policy updates, and approved process changes; tracks responsible parties and completion dates and maintains documentation of approvals, testing, implementation, and closure.
• Collaborates with project sponsors, functional leaders, Business Analysts, technical teams, compliance subject-matter experts, and other stakeholders to establish and document project scope, priorities, expected outcomes, and success measures.
• Identifies required resources and areas of expertise and coordinates with appropriate leaders to secure project participation and establish clear ownership and accountability for deliverables.
• Facilitates project meetings, communicates expectations, follows up with responsible parties, coordinates the resolution of project issues and barriers, and escalates risks, dependencies, and decisions requiring attention.
• Prepares and maintains pro...

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