Office Associate II

_If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State._

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**Department of Public Safety

Job Class Code: 6542

Grade: 13 (Administrative Services)

Salary: $18.53 - $26.68//Hour \*Salary Includes 2.5% Stipend

Location: Vassalboro, ME

Opening Date: November 13, 2026

Closing Date: December 1, 2026**

_Currently, this position is not eligible for visa sponsorship or STEM OPT extensions._

The Maine State Police Training Unit is seeking a motivated, highly organized, and detail-oriented professional to join our office at the Maine Criminal Justice Academy in Vassalboro. The ideal candidate takes pride in accurate and thorough work, communicates effectively, and demonstrates initiative in managing priorities and meeting deadlines.

This position provides essential administrative support, with a primary focus on accreditation documentation, compliance tracking, and meticulous recordkeeping. Working closely with Training Unit personnel, this individual will help maintain organized, current and accessible records that support the agency’s professional standards and accountability.

If you enjoy work that requires precision, follow-through, and collaboration, we welcome your application.

Primary responsibilities include:

• Support Maine Law Enforcement Accreditation Program (MLEAP) compliance by organizing, updating, and maintaining accreditation files, supporting documentation, and proofs of compliance.

• Track yearly accreditation requirements, deadlines, and outstanding documentation; coordinate with personnel to keep records complete, accurate, and ready for review.

• Monitor and document compliance with mandatory training requirements established by the Maine Criminal Justice Academy and Maine State Police.

• Maintain training records and track course completion through Dirigo, PowerDMSand other agency systems.

• Use spreadsheets and electronic document management systems to organize information, monitor progress, and prepare reports.

• Prepare professional correspondence, reports, and other administrative documents.

• Organize and retrieve records for authorized requests, including public records requests, in accordance with agency procedures.

• Follow applicable confidentiality, information security, and records retention requirements.

**Knowledge, skills, and abilities needed for suc...

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